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 Chapter 2 - Administration

Sec. 2-1    Fiscal year established.

The fiscal year of the Village shall begin on the first day of May of each year and end on the last day of April of the following year.

State law reference--Authority to establish fiscal year.  Ill. Rev. Stat., Chap. 24, Sec. 1-1-2(5).

Sec. 2-2    Elections.

Elections for Village officers shall be as provided by Statute.

Sec. 2-3    Oath of Office.

On or before the first day of May, after the annual election in each year, the President, Village Clerk and Trustees elected at that election, shall severally take and subscribe an oath of office, which oath may be in the following form, to wit:

  I do solemnly swear that I will support the
constitution of the United States, and the
constitution of the State of Illinois, and that I
will faithfully discharge the duties of the office
of ... according to the best of my ability.

This oath, so subscribed, shall be filed in the office of the Village Clerk.
 
Sec. 2-4    Appointments.

The Village President, with the advice and consent of the board of trustees shall appoint officers and hire all employees to all non-elective offices of the Village.

State law reference--Appointments generally,  Ill. Rev. Stat., Chap. 24, Sec. 3-8-1.

Sec. 2-5    Terms of office; vacancies.

Every appointive officer or employee of the Village shall hold office for a term of one (1) year or until his successor is appointed an qualified unless it is otherwise provided by ordinance.  Employees selected shall serve so long as their services are desired.

Sec. 2-6    Salaries.

All officers and employees of the Village shall receive such salaries as may be provided from time to time by ordinance.

Sec. 2-7    Availability of records for inspection.

All records kept by any officer of the Village shall be open to inspection by the Village President, or any member of the Board of Trustees at all reasonable times, whether or not such records are required to be kept by statute or ordinance.

Sec. 2-8    Arrest Authority.

The Village President and members of the Board of Trustees are hereby designated to be conservators of the peace with such powers to make arrests as are given to conservators of the peace by statute.

Sec. 2-10    Surrender of effects of office.

Every officer of the Village upon the termination of his office, for any cause whatsoever, shall deliver to his successor all books and records which may be property of the village and if no successor has been appointed within one (1) week after the termination of office such property shall be delivered either to the Village Clerk or the Village Treasurer.

Sec. 2-11  Interfering with Officers of Employees.

It shall be unlawful to interfere with of hinder any officer or employee of the village while engaged in the duties of his office.

State law reference--Obstructing peace officers, Ill. Rev. Stat., Chap. 38, Sec. 31-1.
 
Sections 2-12 -- 2-19  Reserved.

ARTICLE II Division 1.  Generally

Sec. 2-20  Composition; qualifications.

(a)    The Board of Trustees consisting of six members shall be elected to office for a four-year term as provided by Statute.

(b)    No person shall be eligible for the office of member of the Board of Trustees unless he is a qualified elector of the municipality, has resided therein at least on year preceding his election, and is not a defaulter to the municipality.

Sec. 2-21  Duties & Salaries.

The Trustees of said Village shall be police and conservators of the peace. They shall be the chief legislative department of Trustees shall be held at the (village hall), unless otherwise ordered by the board.

ARTICLE II Division 2.  Meetings

Sect 2-30 Meeting Day and Time

(a)    Meetings shall occur the First Monday of the Month at the Village Hall at 7pm.

(b)   If a regular meeting date falls on a legal holiday, the meeting shall be held the next secular day at the same hour and place.

Sec. 2-31  Special meetings.

(a)    The President, or any three trustees, may call special meetings, upon at least twenty-four (24) hours notice to the Village President and all members of the Board of Trustees.

(b)    Public notice of all regular and special meetings of the Board of Trustees shall be as provided in Chapter 102 of the Illinois Revised Statues entitled "Illinois Open Meetings Act" and amendments thereto.

Sec. 2-33  Quorum.

A majority of the members of the Board of Trustees shall constitute a quorum to do business.  No ordinance shall be passed except upon a favorable vote of a majority of the elected members, as provided by statute.

Sec. 2-34  Call to order; order of business.


At the hour appointed for meeting, the members shall be called to order by the President of in his absence, by the Clerk.  The clerk shall then proceed to call the roll of members, and note the absentees, if any, and if a quorum is found to be present, the board shall proceed to the business before them, which shall be conducted in the following order, unless the same shall be temporarily set aside by the unanimous consent of the president and board of trustees, to wit:

(a)    Roll call.

(b)    Approval of minutes.

(c)    Treasurer's report.

(d)    Bills.

(e)    Reports.

(f)    Unfinished business.

(g)    New business.

(h)    Adjournment.

Sec. 2-35  Priority of business undebatable.

All questions relating to the priority of business shall be decided by the President without debate.

Sec. 2-36  Order.

The President of the Board of Trustees shall preserve order and decorum, and shall decide all questions of order, subject to an appeal to the board of trustees.

Sec. 2-37  Decorum.

While the President of the Board of Trustees is putting the question, no member of the board shall hold any conversations with any other member, or walk across or out of the room.

Sec. 2-38  Consent of board required to address meetings; exceptions.

No person other than the Village President or a member of the Village Board of Trustees shall address the Board of Trustees at any regular or special meeting except upon consent of a majority of the members present.

Sec. 2-39  Robert's Rules of Order applicable.

Robert's Rules of Order, as revised, shall govern the deliberations of the Village Board of Trustees except when in conflict with any of the provisions of this division.

Sec. 2-40  Suspension of rules.

The rules of order, other than those prescribed by statute may be suspended at any time by the consent of a majority of the members of the Board of Trustees present at any meeting.

ARTICLE III.   THE VILLAGE PRESIDENT

Sec. 2-50  Qualifications.

No person shall be eligible for the office of Village President unless he is a qualified elector of the municipality, has resided therein at least on year next preceding his election, and is not a defaulter to the municipality.

Sec. 2-51  Oath of Office.

The Village President shall take the oath of office prescribed by state law.

Sec. 2-52  Powers and Duties.

The Village President shall be the Chief Executive Officer of the Village and shall preside at all meetings of the Board of Trustees , but shall not vote, except in case of tie, when he shall have a casting vote.  He shall perform all duties as are or may be prescribed by the laws of the state, and see that the laws and ordinances of said village are faithfully executed.  He may exercise within the village limits the powers conferred upon sheriff to suppress disorder, and preserve peace.  He can at any time examine the books, records and papers of any officers of the Village concerning village matters.  He may call special meetings, preserve order at all meetings and appoint all committees.  He shall within thirty days after commencement of the municipal year appoint the following standing committees, consisting of three members each, and designate the chairman of each, to wit:

(a)    A committee on finance.
(b)    A committee on street, alleys, and sidewalks.
(c)    A committee on licenses and dram shops.
(d)    A committee on water works.
(e)    A committee on police.
(f)    A committee on lights.
(g)    A committee on local improvement.
(h)    A committee on cemeteries.
(I)    A committee on hospitality.
(j)    A committee on youth.
(k)    A committee on businessmen.
(l)    A committee on civil defense.
(m)    A committee on band.

Sec. 2-53  Appointment of officers.


The President, with the advice and consent of the Board of Trustees, shall appoint all officers and hire all employees to non-elective offices of the Village.

Sec. 2-54  Designation of Duties.

Whenever there is a dispute as to the respective duties or powers of any officer of the Village, this dispute shall be settled by the President; and the President shall have the power to delegate to any officer any duty which is to be performed when no specific officer has been directed to perform that duty.

Sec. 2-55  Election of President Pro-tem.

During a temporary absence or disability of the President, the Board of Trustees shall elect one of its number to act as President Pro-Tem, who during the absence or disability of the President shall perform the duties of that office.

Sec.  2-56  Veto Power.

It shall be the duty of the Clerk of said Board to deliver to the President thereof, upon his request, the original or a copy of each ordinance, resolution or motion so passed or adopted by the Board as aforesaid, within one day after its passage or adoption.

If the President approves thereof, he shall sign the same, and it shall thereupon be in full force and effect.

If the President shall not approve of any such ordinance, resolution or motion, he shall, within five (5) days after receipt thereof, return it to the Clerk with his objection thereto, in writing.

Such veto may extend to any one or more items contained in any ordinance, resolution or motion or to the entire ordinance, resolution or motion, and in case a veto extends only to a part of any ordinance, resolution or motion, the remainder thereof not embraced within the veto shall take effect and be in force from time of receipt by the Clerk of such veto of such part.

Upon the return of any such ordinance, resolution or motion by the President, with his objections thereto as aforesaid, the vote by which the same was passed shall be reconsidered by the Board as to so much thereof as may have been vetoed; and if, after such reconsideration, four-fifths of all the Board members shall agree to pass the same by yeas and nays, to be entered on the journal, the same shall take effect, notwithstanding the President's refusal to approve thereof.

In case the President shall fail or omit to either sign and approve or return, with his objections as aforesaid, any such ordinance, resolution or motion which shall have passed or adopted by the Board within six (6) days after it shall have been so passed or adopted, the same shall take effect without the approval of the President.

ARTICLE IV.  THE VILLAGE CLERK

Sec. 2-60  Qualifications.

No person shall be eligible for the office of Village Clerk unless he is a qualified elector of the municipality, has resided therein at least one year next preceding his election, and is not a defaulter to the municipality.

Sec. 2-61  Appointment; term.

The Village Clerk shall be appointed by the Village President and with the advice and consent of the Village Board.  The Clerk shall serve for a four (4) year term and until his successor is appointed and qualified as is provided by statute.  (Amended 12/3/84)

Sec. 2-63  Duties.

(a)    The Clerk shall be the custodian of the Village Seal and shall seal and attest all contracts involving the Village, all licenses, permits and other documents that require this formality.

(b)    The Clerk shall promptly turn over to the treasurer all money received on behalf of the Village.  The Clerk shall keep accounts of all the money received by the Clerk, and the source and disposition thereof; and such other accounts as may be required by statute.

(c)    The Clerk shall attend all meetings of the Board of Trustees and keep a full record or its proceedings in the journal, as well as a record or all ordinances and resolutions approved by the Board of Trustees.

(d)    The Clerk shall keep a register of a licenses and permits issued and the payments thereof; a record of all the officers and regular employees of the Village and such other records as may be required by the Board of Trustees.

ARTICLE V.   THE VILLAGE TREASURER

Sec. 2-70  Qualifications.

No person shall be eligible for the office of the Village Treasurer of the Board of Trustees unless he is a qualified elector of the municipality, has resided therein at least one year preceding his election, and is not a defaulter to the municipality.

Sec. 2-71  Appointment; term.

There is hereby created the office of Village Treasurer, who shall be appointed by the village president and with the advice and consent of the Village Board.
Sec. 2-72  Duties.

(a)    The Treasurer shall perform such duties as may be prescribed by statute or ordinance; receive all money paid to the Village and pay out money only on vouchers or other orders properly signed by the Village President and Clerk.

(b)    The Treasurer shall deposit the Village funds in such depositories as may be determined by the Board of Trustees; and shall keep the Village money separate and distinct from and other fund and shall not make private or personal use of any Village money.

(c)    The Treasurer shall keep accurate records of all money received showing the source from which it is received, the purpose for which it is paid; and the Treasurer shall keep records at all times showing the financial status of the Village and report such facts to the Board of Trustees.

(d)    During the temporary absence of disability of the Treasurer, the President shall perform the duties of that office.