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 October 3, 2016

Call to order at 7:00 pm by President Knoup

Members answering roll call: President Knoup, Bob Asche, Jim Westaby, Will Backus, Dave Dixon, Larry Johnson, Jamie Melville and Cheryl Liebenstein.

The minutes from the September meeting were reviewed and accepted without dissent by Jim. Second by Bob. Motion Carried.

The Committee made a motion to pay all bills as presented. Second by Larry. Motion carried.

Motion to approve the treasurer report as presented, by Jim. Second by Larry. Motion carried.

No transfer of funds needed

Financial Report

Maintenance Report

Jim made a motion to pay the $500.00 fine for spraying weeds without a license. Motion second by Dave.  Motion carried.

Motion was made by Jim to pay the part time help for snow removal $12.00 an hour. Motion second by Bob. Motion carried.


Fehr Graham reported that there has been no progress with the Buy-Out program.

Back to school Sidewalk Program – The estimated cost is too high to be covered by the grant money. There may be more money available and we will not make any changes until we see if we qualify for additional funds.

Waste Water Project – Kelsey needs to finish several items left on the punch list (seeding, fertilizing). These items should be completed within the next 1-2 weeks. Rob is requesting additional dirt moved on the old sewer cells.  Kelsey Excavating will quote a price.


We had two bids for First St Mill and overlay.  Civil at $35,160.06 and Marten at $42.047.45.  Jim made a motion to accept the low bid from Civil.  Motion second by Will.  Motion carried.

We had three bids for the Summit St Sidewalk Project. Civil at $123,052.15, Fischer at $121,813.85 and Obrien at $127,608.75.  Jim made a motion to accept the low bid from Fischer.  Motion second by Will.  Roll call vote as follows. Jim-yes, Bob-yes, Will-yes, Dave-no, Larry-no.  Let the record show 3 yes, 2-no and 1 absent.

Walking Path – We will need to stake out the path before we request any easements from land owners.


We had two large bills from IES for overnight shipping of water samples. It was discussed as to whether it may be more economical for Rob to drive the samples.  After discussion it was determined that the cost for driving is approximate to sending the samples and Rob will continue to send the samples as needed.


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Old Business

All of the TIF Extension letters have been turned in and will be brought to the November session in Springfield for approval.  Brian Stewart informed President Knoup that there will be no news on the Buy Out until the session meets in November.

New Business

Larry made a motion to approve the Trick or Treat hours for October 31st from 5-7 pm. Motion second by Bob.  Motion carried.

The board reviewed the potential electrical contracts for our pumping accounts.  Our contract with Mid American ends in December and they will not be bidding a new contract.  Dave made a motion to accept the low bid from Dynergy for a three year contract.  Motion second by Larry.  Motion carried.

President Knoup noted that the Consolidated Election is coming up in April and if the board wanted any wage changes they needed to be done with this meeting.

Dave made a motion to increase the Trustee wage base from $800.00 to $1000.00 per year. And the Mayor wage base from $3000.00 to $4000.00 per year.  Roll call vote as follows: Larry-yes, Dave-yes, Will-yes, Bob-no, Jim-yes. Let the record show 4-yes, 1-no and 1-absent.

The Lutheran church has requested permission to put a sign up at the edge of town with the other signs. Permission was granted. The TIF Joint Review meeting will be held December 5th at 6 pm before our regular monthly meeting.

Board members discussed with Adam (Fehr Graham) regarding business options and a feasibility study for the village. Adam noted that Saunders Oil has a study with numbers needed.  The committee will look into getting a copy of this.

Motion to adjourn at 8:30 by Bob, Second by Will.  Motion carried

Attest: Cheryl Liebenstein, Village Clerk