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 December 3, 2018

Call to order at 7:00 pm by President Knoup

Members answering roll call: President Knoup, Bob Asche, Mat Diehl, Dave Dixon, Larry Johnson, Jamie Melville and Cheryl Liebenstein.

The minutes from the November meeting were reviewed and accepted without dissent by Bob. Second by Dave.  Motion Carried.

The Committee made a motion to pay all bills as presented with additions and corrections made. Second by Bob.  Motion carried.

Dave made a motion to approve the treasurer report as presented. Second by Larry.

Larry made a motion to transfer $12,000.00 from Sales tax fund to the General account.  Motion second by Dave.  Motion carried.

Financial Report

Dave presented to the board the Tax Levy for the year. The levies were increased by 5% from last year.  Jon Schubert-Oconnor Brooks reviewed the levy and made several changes.  Motion was made by Bob to accept the Tax Levy as presented.  Motion second by Larry.  Roll call vote as follows: Bob-yes, Dave-yes, Larry-yes, President Knoup-yes.  Let the record show 4-yes, 3-absent, 0-no.

Maintenance Report

Visitor

Fehr Graham was not present at the meeting and President Knoup reviewed the ongoing projects for Adam.

President Knoup noted that we are in our 7th year for the Flood Buy-out.  We are still waiting for the last three properties for title closings. The state needs to send someone for the title closing and no date has been set. President Knoup noted that we cannot jeopardize this project and we need to complete it before we can move forward with the ideas on the vacant properties.

Don Russell would like to give the village his 2 lots that were not in the buy-out program if we pay the legal transfer of the titles.  Larry made a motion to proceed with the title transfer.  Motion second by Dave.  Motion carried.

Jon Schubert-Oconnor Brooks was present to review the annual audit with the board. He noted the lack of segregation of duties and determined that the village is not large enough to permit the segregation of all duties and recommended that the board of trustees remain involved in all the financial affairs. Jon also suggested that adjustments be made to journal entries to reclassify various funds.  Jamie will work with Jon on the reclassification.

Next year’s audit will show the actual decreases in revenue due to the buy-out of the flooded properties.

Please see the Annual Audit book for complete details

STREETS AND ALLEYS

The committee contacted 9 villages regarding their Leaf Pick Up Ordinance and dates that the villages go by. Many of them has wording in the ordinance for final pick up in November or the first snowfall. Bob will look at our ordinance for revisions for next year.

WATER & SEWER

Water was shut off for a break at the elevator.

The committee will look at resurfacing Summit St from Devore to the school.  We will use Motor Fuel Tax fund for this.  Board members are to bring any other street suggestions to the next meeting for review.

CEMETERY

No report

BUILDINGS AND GROUNDS

The committee is working on moving forward with the projects for the vacant properties. They will be meeting with the Park District to discuss inter-governmental agreements for help with the projects.

POLICE

No report

LIQUOR

Old Business

New Business

The January meeting will be held on the regular scheduled day, January 7th.

Motion to adjourn at 8:00 by Larry, Second by Bob.  Motion carried

Attest: Cheryl Liebenstein, Village Clerk